In the Staffroom OnTime module you can create special resources calendars to help you see whether resources such as rooms and equipment have been booked for use.  Each resource that you set up has it’s own calendar in Staffroom and your staff can use these to check whether a resource is available for use.  Resource can also be booked for events and when this is done their calendar will indicate that they have been booked for the time of the event.

Creating Resources

Resources can be created by navigating to the “Manage Resources” page via OnTime > Settings > Resources:


To create a resource you use the “Add a new Resource panel” on the left hand side of this page.  You need to enter the resource name, description and type when creating a new resource.  You can create the following types of resources:

  • Rooms
  • Projector
  • Computer
  • Phone Tablet
  • Vehicle
  • Miscellaneous

Viewing Resource Calendars

It is possible to view the bookings for resource calendars using the resources panel on the OnTime home page.  You can select resources in this panel and their bookings will be added to your calendar view on that page:


Booking a Resource for an Event

It is possible to book a resource for an event when you are adding or editing an event.  Use the resources tab in the add / edit event dialog to select the resources that you would like to book.  Note that you can book more than one resource for an event.